Event Accommodation & Travel
Manage hotel room blocks, guest bookings, and travel in one place. Run your own blocks or refer partner hotels for commission — the same experience for guests either way.
Capabilities
Everything your event accommodation & travel workflow needs
Purpose-built tools, status signals, and collaboration patterns that keep the work moving without adding another disconnected system.
Room Block Management
Negotiate and manage hotel room blocks with per-night inventory, rates, and cut-off dates. Unsold rooms release automatically before you're on the hook for them.
Managed or Referral Booking
Manage rooms yourself, or refer guests to partner hotels and earn commission. Guests get the same booking experience, and you report on it the same way, whichever mode a hotel is in.
Hotel and Coordinator Portals
Hotels manage their own allocations and rooming lists in a dedicated portal. Group coordinators run room blocks and sub-blocks for their delegation, with pre-purchase or charge-to-coordinator billing.
Guest Self-Service
Attendees book, change, and cancel their own rooms during registration or later from their portal. Availability is always live, so you never oversell a block.
Travel and Transfers
Capture arrival and departure details, build transfer manifests, and coordinate airport and ground transport alongside room bookings.
Commission and Reconciliation
Track commission and rebates, invoice hotels, and reconcile accommodation revenue with the rest of your event finances. Raw card details are never stored.
Workflow
From setup to launch
Each step is designed to make ownership, status, and the next action obvious to the whole event team.
Set up hotels and room blocks
Add your hotels, negotiate blocks, and set rates, inventory, cut-off dates, and how each room is guaranteed.
Guests book rooms and travel
Attendees book during registration or from their portal and add arrival, departure, and transfer details. Availability stays live and rooming lists build themselves.
Manage changes and money
Amend or cancel from any screen, release unsold rooms automatically, build transfer manifests, and reconcile commission with your event finances.
Connected features
Part of the full event operations system
These adjacent tools share the same event data, so teams can move between workflows without rebuilding context.
Get started
See how ema fits your next event
One platform for your entire event team, with packages that start from $499/month and scale around your event operations.