Hybrid and Virtual Event Management
Run events with both in-person and online components without doubling your workload or splitting your audience across separate platforms.
The challenge
Where this gets hard
Event organizers deal with a specific set of problems. Here is what we hear most often.
In-person and virtual are managed on completely separate platforms
Registration, scheduling, and communications for in-person attendees live in one tool. Virtual attendees get a different system. Data never fully syncs, and the team manages both constantly.
Remote speakers require a separate technical setup
Coordinating tech checks, streaming links, and slide handoffs for remote presenters while managing in-room AV for physical speakers is a significant operational overhead.
Post-event content access is an afterthought
Session recordings and presentation materials end up on a shared drive link in an email. There's no searchable, organized resource for attendees who want to revisit content.
Remote engagement is measured separately
Campaign reports show clicks and views, streaming tools show watch time, and registration data sits somewhere else. It is hard to see whether remote interest became real participation.
Solution
How ema handles it
Purpose-built for event organizers, not adapted from a generic project tool.
Unified registration for all attendance types
One registration flow captures in-person and virtual attendees with the right ticket types, session access, and communication streams for each.
Live streaming integrated with your schedule
Stream sessions directly from ema. Virtual attendees join from the same schedule view as in-person attendees — no separate login or platform to manage.
Speaker portals for remote and in-person presenters
Every speaker uploads their materials, confirms their tech requirements, and gets their joining details in one portal — regardless of whether they're presenting remotely or on stage.
Post-event content library
Publish recordings, slides, and resources to a searchable knowledge base after the event. Attendees access it with their existing registration credentials.
Marketing intelligence for virtual participation
Compare campaign exposure with registrations, livestream attendance, replay views, remote engagement, and follow-through after the event.
Use-case demos
See it in action
Interactive demos of the tools that matter most for this type of event.
Measure remote interest against real participation.
Compare campaign exposure with registrations, livestream attendance, replay views, remote engagement, and follow-through after the event.
Explore marketing intelligenceEarly Bird Registration Push
18 May to 14 Jun · Owner: Priya N.
Traffic is strong, but checkout completion is below target. Review registration form friction before increasing spend.
Early Bird Push
Registration and revenue goal
Review form friction before increasing spend.
Stream sessions without a separate platform.
Virtual attendees join from the same schedule view as in-person attendees. Integrated chat, Q&A, and recording included.
Explore live streamingOne schedule for both audiences.
Build your program once. In-person attendees see room assignments; virtual attendees see streaming links. Same source of truth.
Explore schedule builderIncluded tools
The tools that make it work
Everything you need is built in. No integrations to configure, no third-party tools to license separately.
FAQ
Frequently asked questions
Straight answers to the questions teams usually ask before choosing ema for this workflow.
Get started
See how ema fits your next event
One platform for your entire event team, with packages that start from $499/month and scale around your event operations.