Exhibition Management Software
Design floor plans, manage exhibitor compliance, coordinate booth assignments, and give every exhibitor a self-service portal — from one platform.
The challenge
Where this gets hard
Event organizers deal with a specific set of problems. Here is what we hear most often.
Floor plan changes break everything downstream
Updating a booth layout in one tool means manually updating exhibitor assignments, signage lists, and logistics documents everywhere else. Small changes take hours.
Compliance documents are always missing
Certificates of insurance, risk assessments, and contractor approvals come in via email with no central tracking. Following up is endless, and gaps only surface at crunch time.
Exhibitors call with questions you can already answer
Basic questions about move-in times, power specs, and contractor lists consume organizer time that should go toward running the event.
Sponsor value is hard to prove
Sponsor campaigns, booth package promotion, lead capture, and rebooking conversations all need outcome data. Platform clicks alone do not prove exhibitor or sponsor value.
Solution
How ema handles it
Purpose-built for event organizers, not adapted from a generic project tool.
Drag-and-drop floor plan designer
Place booths, aisles, and facilities on an interactive canvas. Assign exhibitors directly on the floor plan and publish a live view for internal and external use.
Compliance tracking per exhibitor
Track every document requirement by exhibitor. Set due dates, receive uploads through the portal, and see a clear dashboard of what's approved, pending, or overdue.
Exhibitor self-service portals
Each exhibitor gets their own portal to upload documents, view their booth details, access the exhibitor manual, and submit requests — without emailing you.
Task workflows for setup and teardown
Assign tasks to team members for each phase of the event. Link tasks to specific exhibitors or booth numbers so nothing falls through the gaps.
Campaign measurement for exhibitor and sponsor outcomes
Connect sponsor activity, exhibitor promotion, booth sales, tracked links, lead capture, and rebooking evidence to real event outcomes.
Use-case demos
See it in action
Interactive demos of the tools that matter most for this type of event.
Show sponsor and exhibitor value with event data.
Tie sponsor campaigns, exhibitor promotion, booth package sales, lead capture, and rebooking conversations back to real event outcomes.
Explore marketing intelligenceEarly Bird Registration Push
18 May to 14 Jun · Owner: Priya N.
Traffic is strong, but checkout completion is below target. Review registration form friction before increasing spend.
Early Bird Push
Registration and revenue goal
Review form friction before increasing spend.
Design your exhibition layout and assign booths.
Place booths, aisles, and facilities on an interactive canvas. Assign exhibitors directly and publish a live searchable map.
Explore floor plansGive every exhibitor a self-service portal.
Exhibitors upload documents, view booth details, and submit requests through their own portal — without emailing your team.
Explore exhibitor managementIncluded tools
The tools that make it work
Everything you need is built in. No integrations to configure, no third-party tools to license separately.
FAQ
Frequently asked questions
Straight answers to the questions teams usually ask before choosing ema for this workflow.
Get started
See how ema fits your next event
One platform for your entire event team, with packages that start from $499/month and scale around your event operations.